The American University in Bulgaria (AUBG) is seeking to hire a Junior Events Coordinator. who can help make university, special and external events consistently efficient, cost-effective, and memorable. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with the University & Special Event Manager as well as Manager of External Events in drafting service contracts, and manage communications with attendees, speakers, and client stakeholders. Above all, the Junior Event Coordinator must be comfortable in a role that demands a creative, business-driven mindset and lasting relationships with vendors.
Key Responsibilities:
- Researches vendors and make selections based on their creativity, quality, and cost.
- Schedules guests, draft and finalize contracts, and lock down day-of logistics.
- Monitors the university`s booking system ensuring timely reservations preventing scheduling conflicts and overlaps.
- Handles day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution and other as assigned by office management
- Coordinates the maintenance of files and archives (video, audio, photo, electronic, hard-copy) of Conferences and Events office’s activities and provides reports for them when necessary thus facilitating the smooth post-event data analysis procedure.
- Assists in the detailed preparation and provides logistical support for various university, special, external events and summer programs.
Requirements and Desired Qualifications:
- Bachelor’s degree (or equivalent), required.
- Both English and Bulgarian proficiency, required.
- Computer operations and MS Office literacy, required.
- Excellent organizational, communication, negotiating, and multitasking skills, required.
- Ability to remain calm under pressure and maintain a customer-service mindset, required.
- Previous experience with office and administrative work, required.
- Experience in event planning or event coordination, desired.
- Financial literacy, desired.
The Offer:
At the American University in Bulgaria, we are dedicated to providing our employees with a stimulating and supportive work environment. As a Junior Events Coordinator, you can expect:
- A Multinational and Friendly Environment: Join a diverse and welcoming community within a leading educational organization.
- Freedom to Showcase Your Skills: We value individual strengths and skills and encourage you to bring your unique talents to the role.
- On-the-Job Training and Professional Development: Receive ongoing training and support to help you excel in your role and attain professional qualifications.
- Comprehensive Employee Benefits: Access a wide range of employee benefits designed to enhance your overall well-being. For a complete list of benefits, please visit Careers at AUBG.
If you are enthusiastic about the opportunity to serve as the Junior Events Coordinator and aspire to work, learn, and grow within a top academic institution, we invite you to apply. Please submit your resume, a compelling cover letter detailing your qualifications and interest in the position, and a reference page to [email protected].
The information you have provided will be used to process your application for employment. It will not be passed to third parties or used for other purposes. If you are successful, we will keep your application details. If you are not the chosen candidate, we will destroy your data within 6 months after this vacancy closes. Security procedures are in place for protecting your data in accordance with the principles of the General Data Protection Regulation (GDPR). Your details may be stored electronically in a password-protected system and/or as paper copies in secure storage.
