The American University in Bulgaria (AUBG) is seeking to hire a Development Assistant who will provide comprehensive administrative support to the Senior Vice-President (SVP) and the Development Office. This role includes organizing meetings, maintaining schedules, managing correspondence, and assisting with various administrative and operational tasks to ensure the smooth functioning of the Development Office.
Key Responsibilities:
Meeting Coordination:
- Organize and schedule both virtual and in-person meetings for the SVP and Development Office team.
- Coordinate meeting logistics, including preparation of agendas and distribution of meeting materials.
Calendar Management:
- Maintain and manage the SVP’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Ensure accurate and timely updates to the calendar.
Correspondence:
- Draft, prepare, and edit correspondence on behalf of the Development Office.
- Ensure all communication is professionally written and error-free.
Meeting Documentation:
- Attend meetings, including those of the development team, and take detailed notes.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
Budget and Supplies Management:
- Assist in the development and management of the Development Office budget.
- Procure and manage office supplies, ensuring efficient and cost-effective purchasing.
Expense Processing:
- Process and track expenses and payments for the Development Office, including payment requests and purchase expense reports.
- Ensure compliance with organizational policies and procedures.
Communication Management:
- Will work closely with the Office of the President for smooth coordination of appointments and events.
- Address and redirect incoming inquiries and communications to the appropriate office or person.
- Distribute relevant communication from the Development Office to appropriate departments.
Event and Project Support:
- Provide logistical and general support for organizing high-level visits, events, and special projects.
- Assist with the coordination of events, including those occurring outside regular working hours.
Administrative Support:
- Perform various administrative tasks related to institutional projects and initiatives.
- Maintain effective systems for tracking and managing project deliverables.
Database and Operations Assistance:
- Support the Development Office with database management (Blackbaud’s Raiser’s Edge) and operational tasks.
- Ensure accurate data entry and maintenance.
Accreditation Support:
- Assist the Alumni Relations Office with tracking and submitting information for US (NECHE) and Bulgarian accreditation agencies.
- Ensure timely and accurate submission of required documentation.
Professional Development:
- Participate in ongoing professional development opportunities to enhance skills and knowledge relevant to the role.
Other Duties:
- Perform additional duties as assigned by the Senior Vice-President of Development.
Requirements and Desired Qualifications:
- Bachelor’s degree required.
- Minimum of 3-5 years of administrative experience, preferably in a similar role or within a development or non-profit environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with virtual meeting platforms.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills, both English and Bulgarian.
- Ability to handle confidential information with discretion.
- Proficiency in Blackbaud’s Raiser’s Edge or similar database systems is a plus.
The Offer:
At the American University in Bulgaria, we are dedicated to providing our employees with a stimulating and supportive work environment. As a Development Assistant, you can expect:
- A Multinational and Friendly Environment: Join a diverse and welcoming community within a leading educational organization.
- Freedom to Showcase Your Skills: We value individual strengths and skills and encourage you to bring your unique talents to the role.
- On-the-Job Training and Professional Development: Receive ongoing training and support to help you excel in your role and attain professional qualifications.
- Comprehensive Employee Benefits: Access a wide range of employee benefits designed to enhance your overall well-being. For a complete list of benefits, please visit Careers at AUBG.
If you are enthusiastic about the opportunity to serve as the Development Assistant and aspire to work, learn, and grow within a top academic institution, we invite you to apply. Please submit your resume, a compelling cover letter detailing your qualifications and interest in the position, and a reference page to [email protected].
The information you have provided will be used to process your application for employment. It will not be passed to third parties or used for other purposes. If you are successful, we will keep your application details. If you are not the chosen candidate, we will destroy your data within 6 months after this vacancy closes. Security procedures are in place for protecting your data in accordance with the principles of the General Data Protection Regulation (GDPR). Your details may be stored electronically in a password-protected system and/or as paper copies in secure storage.
n secure storage.